Privacy Policy

This Privacy Policy describes how STAGENT, s.r.o., with its registered office at Lannova 2061/8, Nové Město, 110 00 Prague 1, Company ID (IČO): 09030077, registered with the Municipal Court in Prague (“we”, “us”, “our”), collects, uses, and protects your personal data when you visit or make a purchase on interphotocamp.com or interphotoawards.com (the “Website”).

We process your data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable Czech data protection laws.

1. Data Controller

The data controller responsible for your personal data is:

STAGENT, s.r.o.
Lannova 2061/8, Nové Město, 110 00 Prague 1
Company ID: 09030077
Email: info@interphotoawards.com
Phone: +420 777 333 020

2. What Personal Data We Collect

We collect and process the following categories of data:

  • Identification and contact details – name, surname, billing address, email, and phone number.
  • Payment and transaction details – information about your order, chosen payment method, and transaction amount. (Payment card details are processed securely by our payment providers; we do not store them.)
  • Communication data – any messages or correspondence you send us by email or via forms.
  • Technical data – IP address, browser type, device information, and cookies used for analytical and security purposes.
  • Marketing preferences – your consent to receive newsletters or event updates.

3. Purpose and Legal Basis for Processing

We process your personal data only for the following purposes and based on these legal grounds:

PurposeLegal BasisDescription
Processing orders and paymentsPerformance of a contractTo handle your purchase, issue invoices, and deliver digital tickets or physical products.
Customer communicationLegitimate interestTo respond to your inquiries and provide customer support.
Email marketingConsentTo send newsletters and event updates (only if you have subscribed).
Website analyticsLegitimate interest / ConsentTo analyze traffic and improve user experience using cookies and analytics tools.
Legal and accounting obligationsLegal obligationTo maintain accounting records and comply with Czech/EU law.

4. How We Use Your Data

Your data will be used to:

  • deliver your tickets, passes, or merchandise;
  • communicate important information about your purchase or the event;
  • issue invoices and keep accounting records;
  • improve our website and marketing communication.

We do not sell or rent your personal data to any third party.

5. Data Retention

We retain personal data only for as long as necessary:

  • Order and billing data: 10 years (as required by Czech accounting law).
  • Email correspondence: up to 3 years after last contact.
  • Marketing subscriptions: until you withdraw your consent (you can unsubscribe at any time).
  • Cookies: depending on your browser settings (see section below).

6. Cookies and Analytics

Our website uses cookies to ensure functionality, security, and analytics.

Types of cookies we use:

  • Essential cookies – required for the operation of the site (e.g., shopping cart, checkout).
  • Analytics cookies – help us understand how visitors use our website (Google Analytics).
  • Marketing cookies – used to personalize content or ads (only with your consent).

You can control or delete cookies through your browser settings at any time.

7. Data Sharing and Third Parties

We may share your data only with trusted service providers who assist us in operating our business, such as:

  • Payment gateways (e.g., Stripe, GoPay, PayPal)
  • Email and hosting services
  • Shipping partners (for physical merchandise)
  • Analytics and marketing tools (e.g., Google Analytics, Mailchimp)

All third-party providers process data in compliance with GDPR and under signed data processing agreements.

8. Your Rights

Under GDPR, you have the following rights:

  1. Access – to obtain a copy of your personal data.
  2. Rectification – to correct inaccurate or incomplete information.
  3. Erasure – to request deletion of your personal data (“right to be forgotten”).
  4. Restriction – to limit data processing in certain cases.
  5. Data portability – to receive your data in a structured, machine-readable format.
  6. Objection – to object to processing based on legitimate interest or for direct marketing.
  7. Withdrawal of consent – to withdraw consent for email marketing at any time.

To exercise any of these rights, please contact us at info@interphotoawards.com.

If you believe that your rights have been violated, you may lodge a complaint with the Office for Personal Data Protection (Úřad pro ochranu osobních údajů, Czech Republic) – www.uoou.cz.

9. Data Security

We use appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.
All transmissions between your browser and our servers are encrypted (SSL).
Only authorized employees and service providers have access to your data.

10. International Transfers

Some service providers may process data outside the European Union (for example, hosting or email services).
In such cases, we ensure adequate protection by using providers certified under the EU-U.S. Data Privacy Framework or by signing Standard Contractual Clauses (SCCs) approved by the European Commission.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on our website.
If the changes significantly affect your rights, we will inform you by email before they take effect.

12. Contact

If you have any questions about this Privacy Policy or the processing of your data, please contact us:

STAGENT, s.r.o.
Email: info@interphotoawards.com
Phone: +420 777 333 020 / +420 773 663 536
Website: interphotoawards.com

This Privacy Policy is effective as of 1 September 2025.